PSM Services



SAMS has been actively involved in several health related projects in India involving all aspects of Procurement and supply management. A robust PSM plans forms the basic document for initiating a strategic vision for the implementing period and should ensure uninterrupted supplies of drugs and other commodities. The PSM Plan should clearly state the Procurement capacity of the states and ensure a transparency in the procurement processes. The PSM Plan should include quality assured diagnosis technology, be able to strengthen supervision and monitoring and gather evidence for better programme design. Having an effective and efficient mechanism for procurement and supply chain management will be essential in the coming years. SAMS has assisted several health programmes in the development of PSM plans. SAMS has various toolkits in place which are able to capture important data for quantification, monitoring, recording and reporting which when used are able to ensure all programme objectives.

Procurement Services

SAMS has been involved in Financial Review, Due Diligence and Procurement Consultancy projects for several Health related projects. SAMS has developed the Procurement Manual for RNTCP, MoHFW for Phase II as a requirement of World Bank and included in Project Implementation Plan-Document. Extensive desk research has been done by SAMS on IBRD and World Bank guidelines and processes for the procurement of goods/works/ hiring of consultants for IDA funded projects. SAMS has also been involved in procurement of goods and services for the WHO RNTCP Technical Assistance Project.
SAMS is supported by Specialist Procurement Consultants skilled in volume purchasing and managing drugs and equipment needs for national level programme in excess of Rs. 500 crores per annum. These Procurement Consultants are conversant with Public Procurement Processes & Regulations, Commercial Strategies, Contract Management, Strategic Sourcing and Quality Assurance Policies for pharmaceutical and non-pharmaceutical products of Government of India and other funding agencies like World Bank, Global Drug Facility (GDF), Department for International Development (DFID) and The Global Fund to fight AIDS, TB and Malaria (GFATM).
In addition, SAMS maintains a roster of Bio-Medical Instrumentation Engineers, Microbiologists, Medical Consultants always ready to provide expert inputs and work on SAMS projects
Supply Chain Management

SAMS has been retained by WHO since October 2000, to nationally support the Central TB Division (CTD), MoHFW, in Drug Logistics and Inventory Management (DLIM) for RNTCP. Entire post-procurement, supply chain processes for the programme have been outsourced to us. SAMS has developed, implemented and maintained a functional system for the management of drugs supplies and related logistics arrangements, covering 640+ districts across the country. The main objectives include strengthening of inventory management systems under RNTCP through a strong monthly reporting mechanism and stringent supervision and monitoring practices, Optimum Utilization / Consumption of drugs & expirables at all levels with focus on Expiry management and ensuring an uninterrupted supply of drugs through early warnings on excess /stock-out situations. SAMS commenced providing comprehensive supply chain management support on similar lines as above to NVBDCP, MoHFW, in June 2009. Both of these are large engagements entailing round the year on-site teams in excess of six logistics professionals. TORs include review and improvement of supply chain management practices at the state and district level. In addition to the above ongoing engagements, SAMS also partnered with the Clinton Foundation HIV/AIDS Initiative Inc. (CHAI) to support NACO in inventory management and maintaining the logistics and supply chain management of antiretroviral drugs across the country. The assignment was conducted in 2008. SAMS also conducted a study during June, 2010 on behalf of the Universal Immunization Programme (UIP) on Supply Chain & Cold Chain Assessment for the State of Uttar Pradesh on a pilot basis. The study entailed undertaking a situational analysis of the UIP's supply chain system and cover all the Government Medical Store Depots (GMSDs) / State Warehouses / District Warehouses / PHC’s in the state and study capacity verses volumes related issues. The study also covered the warehouse management process and systems, Equipment conditions & maintenance systems, the accessibility of available transport infrastructure for vaccines movement, to identify the processes and systems that hinder supply access and propose solutions to the challenges identified.
Development of SOPs

For both RNTCP and NVBDCP, SAMS has assisted the respective Divisions in development of Standard Operating Procedures (SOPs) Manuals along with Training Modules. These SOPs have facilitated the respective programmes in implementation and monitoring of a robust supply chain and Inventory management at all levels. The SOPs suggest good management practices, including the latest technical requirements, wherever required, for calculating drug requirement at the national level, desirable stocking norms for drugs and supplies at all levels, the monthly stock reporting formats, infrastructure facilities required at the district and sub-district level drug stores, requisite transportation arrangements for ensuring an effective mechanism leading to timely transportation of drugs and other related commodities, periodic physical verification procedures, recommended storage conditions, communication facilities, etc. The SOPs have been prepared for different storage levels ie. for State Drug Stores and for District Drug stores for both RNTCP & NVBDCP. SAMS has additionally developed SOPs for the PHC level for NVBDCP also which defines processes and information systems upto the ASHA level, practices for monitoring of drug stocks including stocking norms and required buffer stock at that level.
For development of SOPs, SAMS initially conducts field visits to review the inventory management and logistics systems and practices in the respective health programme at selected primary and/or intermediate stock points. This includes study of existing infrastructure capacity at State and district levels along with a review and assessment of storage space requirements at state drug stores for accommodating the total volumes of drugs and supplies required by the health programme. The draft SOPs prepared are shared with the programmes for their vetting of the same. Once approved, these SOPs are piloted across different levels to ensure their workability. SAMS also ensures that these are kept updated regularly in lieu with the updated programme guidelines.
Trainings & Capacity Building

SAMS has been extensively taking up trainings & capacity building of officials dealing in drug management at all levels through various induction trainings and regular supply chain & Inventory management trainings for the RNTCP and NVBDCP. Both the programmes have an annual training schedule planned wherein state and district level officials are trained on the SOPs. The training manual helps train key personnel in the intricacies of drug management at this level and includes exercises developed on the same. SAMS has been conducting trainings for the State and District level Programme Officers, State level trainers, State drug store In-charges and their pharmacists, PHI level Medical Officers and their pharmacists etc.
Trainings by SAMS are generally preceded by fact-finding / assurance field reviews of inventory management and logistics systems and practices for Drugs and Supplies at selected primary and /or intermediate stock points. The reviews include study of existing infrastructure capacity at state, district and sub-district levels, up to the ASHA level. The field observations are shared with the respective Programme Divisions and the State Programme officers. The observations are also shared with the participants during the trainings.
SAMS have also conducted Training Programme on Supply Chain Management for Assistant Director (Procurement) of respective State AIDS Control Societies (SACS) on behalf of NACO. Similar trainings are also planned for Stores In-charge & Pharmacists at various SACS.
SAMS also conducts financial trainings for non-financial professionals.
Monitoring & Evaluation


  • Audit of DDT supplies under National Vector Borne Disease Control Programme (NVBDCP)
    SAMS has been extensively taking up trainings & capacity building of officials dealing in drug management at all levels through various induction trainings and regular supply chain & Inventory management trainings for the RNTCP and NVBDCP. Both the programmes have an annual training schedule planned wherein state and district level officials are trained on the SOPs. The training manual helps train key personnel in the intricacies of drug management at this level and includes exercises developed on the same. SAMS has been conducting trainings for the State and District level Programme Officers, State level trainers, State drug store In-charges and their pharmacists, PHI level Medical Officers and their pharmacists etc.
    Trainings by SAMS are generally preceded by fact-finding / assurance field reviews of inventory management and logistics systems and practices for Drugs and Supplies at selected primary and /or intermediate stock points. The reviews include study of existing infrastructure capacity at state, district and sub-district levels, up to the ASHA level. The field observations are shared with the respective Programme Divisions and the State Programme officers. The observations are also shared with the participants during the trainings.
    SAMS have also conducted Training Programme on Supply Chain Management for Assistant Director (Procurement) of respective State AIDS Control Societies (SACS) on behalf of NACO. Similar trainings are also planned for Stores In-charge & Pharmacists at various SACS.
    SAMS also conducts financial trainings for non-financial professionals.
  • Study of Supply Chain & Cold Chain Assessment of the Universal Immunization Programme (UIP) in the State of Uttar Pradesh.
    The scope of work involved covering GMSD Karnal and 15 district warehouses with at least 2 PHCs in each of these districts. The districts chosen included a few districts which acted as Regional and Divisional warehouses also.
    The study was required to assess
    a) Warehouse management processes including the assessment of processes followed for inventory Management practices, Procurement MIS systems in place, storage conditions of time barred vaccines and their disposal mechanism etc.
    b) Vaccine supply chain management including quantification and forecasting, assessment of stock availability, study of the Routine Immunization Programme, supervision and monitoring of the programme etc,
    c) Cold chain management study which included the cold chain equipment available in the district, their maintenance and the infrastructure available &
    d) Human resource study including the current scenario, post justification and requirements, a gap analysis and recommend manpower expansion in the district and State. A detailed report was presented by SAMS which included the observations, challenges and provided recommendations on the deficiencies observed in the system.
  • Assurance Review and Audit of Availability of Anti TB Drugs in Andhra Pradesh.
    The audit included Field Visits undertaken to assess availability and utilization of anti TB drugs in various districts of Andhra Pradesh. A Plan was developed to carry out Physical Verifications at various Stocking points as on a particular cut-off date. A Review carried out with a view to effecting early improvements to drugs inventory management practices was prescribed for the state. The assignment also included agreement of procedural changes at the Secretary Health level, as well as a large capacity building initiative.